NEWS
Events across the globe have created more than one trillion dollars in economic spending and development, and become a prospective field in the economy. If your goal is to become a professional event manager, you may need to spend time as an event helper as a way to learn many facets of event planning. Thus, let’s Event Crew show you 12 essential event helper roles at an event.
The event helpers support and do a lot of little things in the process of organizing events. They will be the people who contact stakeholders to handle work or to help to find information. In some cases, if the event manager is busy, they can directly manage small groups, directing the necessary work. The event helper needs to understand the detailed scenario to mobilize personnel. They also need to be well organized and flexible to meet the various requirements of the event manager.
An event helper is often the glue that holds together the details on an event. Anticipating what needs to be done before being asked is one of the important duties of this position. An event helper may help arrange lodging, transportation, and dining options, and will handle special requests. In many events, such as music festivals or charity events, they will need a large number of helpers, or assistants.
An event helper is a flexible position that can flexibly work in different roles in an event. Here are 12 roles that an event helper can be in charge of.
This will ease the event manager’s burden immensely. The helper can help to screen, train, and assign volunteers and answer the arising questions.
In this high-risk position, the helper will have a lot of responsibilities. Along with the event planner and assistant, the supervisor will make sure the rest of your staff is doing what they need to do.
A self-explanatory but essential part of any event helper team! It helps to divide set-up and tear-down helpers by task: chairs, decorations, etc.
This person might be directing parking (there will be no car wandering up and down looking for the empties) or issuing parking passes.
It will need a friendly, welcoming helper in this position. He or she should be able to answer basic questions about the event. The role can be low responsibility (signing people in) or high (selling tickets).
Ushers will guide people to their seats, or perhaps to certain booths or events. These helpers create a welcoming environment and prevent attendees from feeling silly for not knowing where to go next.
This is a specialized position, and the helpers should be trained and certified in CPR and first aid. For certain events, you might have a nurse or EMT on duty. For an all-day outdoor event, your first aid volunteers could be treating scratches or sunburns, and in the event of an emergency, they will keep the situation under control and get the necessary help.
These helpers should be trustworthy and reliable since they will be handling money. You will have to train them on whatever point of sale system you're using.
Stagehands are the supporting staff behind the stage to make a great staging experience for the audiences.
Most events go off without a hitch when it comes to safety, but part of that is because you've got qualified security guards on duty. You will likely want someone with security experience, perhaps an off-duty or retired police officer.
If you forget something, a runner can fill in the gaps, run errands, or even take over a role for someone who didn't show up.
Photography is an important factor in each event to record all the moments in the event! Make sure your photographer covers the entire event, getting pictures of each booth or act as well as the attendees enjoying themselves. If you have hired a professional photographer, a helper can become a photographer assistant. Event Crew has experienced photographers always ready to serve.
That’s all about the event helper that you can know. Event helpers are easy to hire or recruit through volunteers. If you need an event helpers team for your coming event, Event Crew should be your choice. We have the experienced event helpers who can handle many roles in your events. Contact us now for the fastest support and best quote.
